Job Posting: Artistic Coordinator

Department:      Administration

Reports to:          Director & Manager of Operations and Finance

Status:                  approximately 30 hours per week

Wage:                   hourly wage will be dependent on experience

∙ WHO WE ARE ∙

The Victoria Academy of Ballet is a team of dedicated professionals who are passionate about the arts and committed to excellence.

Under the direction of Bleiddyn del Villar Bellis, VAB offers specialized dance instruction of the highest caliber. Students of all ages and abilities (children ages 3 through to professional level) are trained to their fullest potential by VAB’s experienced faculty. Our Post-Secondary Bridge Program holds designation status with the BC Ministry of Advanced Education, Private Training Institutions Branch (PTIB) as well as Education Quality Assurance (EQA) status.

At the Victoria Academy of Ballet, we seek and hire those who take pride in working with integrity and are excited to be part of a committed and innovative team.

∙ THE POSITION ∙

VAB’s Artistic Coordinator acts as the glue that links departments within the school. Responsible for the coordination of all student-focused events, this position is directly linked with Artistic faculty, students, and the administrative team. While handling the day-to-day administrative needs of the academy, this role sets a warm, welcoming, and professional tone for the school.

Our ideal candidate is skilled at multi-tasking in a busy school environment and has the ability to work successfully in group initiatives, while also displaying strong self-direction.

∙ RESPONSIBILTIES ∙

• Coordinate and execute the logistics of school events/ activities
• Make travel arrangements for staff, students, and special guests
• Assist in the planning, procurement, and cataloguing of costumes
• Act as initial point of contact for students, parents, staff, renters, and guests
• Manage general school communication such as phone calls/ voice mail, emails and notices
• Resolve general queries and questions, consulting with appropriate staff members as necessary
• Assist with student data entry, attendance protocol and emergency documentation
• Circulate and post daily and weekly schedules
• Receive, sort, and distribute deliveries and incoming mail
• Keep reception/ lobby area neat and orderly
• Use first aid certification to attend to unwell students
• Communicate on behalf of the Director to build and maintain professional relationships
• Help to manage the Director’s calendar by arranging meetings, appointments, etc
• Assist with special projects as they arise
• Any additional duties as may reasonably be required, and that fall under the scope and range of the position

∙ SKILLS & QUALIFICATIONS ∙

• Minimum of 2 years general administration experience
• A knowledge of dance and the arts – preference given to those with previous dance experience
• Flexibility in working hours
• Availability on evenings/ weekends for special events
• Comfortable providing leadership role within school environment
• Certified in first aid, or willingness to gain certification
• Working knowledge of Word, Excel, and Outlook
• Excellent verbal and written communication skills
• Ability to multi-task and prioritize to meet deadlines in a busy environment
• Strong problem-solving ability
• Exceptional attention to detail and accuracy
• Effective interpersonal skills
• Ability to maintain confidentiality when dealing with sensitive or private information
• A ‘self-starter’ mentality, getting things done before others recognize the need

∙ HOW TO APPLY ∙

Please send resumé and cover letter to finance@vaballet.ca

*Only those selected for an interview will be contacted*